Garda Vetting

As part of our commitment to support and promote volunteering  Monaghan Volunteer Centre provides a Garda Vetting service for voluntary and community groups within our local area. Monaghan Volunteer Centre is registered with the National Vetting Bureau to provide a vetting service for small to medium sized organisations who wish to vet their volunteers, but who do not have access to an Liason Person within their own organisation.

What is Garda Vetting?

Garda Vetting is the process by which a form is submitted to the National Vetting Bureau of the Garda Siochana asking them to check if a person has any convictions and/or prosecutions, successful or not, pending or completed, recorded against their name. 

What is a Liason Person? 

A Liason Person is a person who has completed the training supplied by the National Vetting Bureau and is authorised to act as the liaison between the organisation requesting vetting and the Garda Central Unit. 

Do volunteers need to be vetted?

The National Vetting Bureau (Children and Vulnerable Persons) Act 2012 was enacted in December 2012 and commenced on the 29th April 2016. This legislation is part of a suite of complementary legislative proposals to strengthen child protection. The Act provides a legislative basis for the vetting of all persons who seek positions of employment (including volunteering) relating to children or vulnerable persons. This Act makes such vetting mandatory.

Who is subject to vetting?

Those involved in 'any work or activity which is carried out by a person, a necessary and regular part of which consists mainly of the person having access to, or contact with children or vulnerable persons in (amongst others)':


• Childcare Services
• Schools
• Hospitals and health services
• Residential services or accommodation for children or vulnerable persons
• Provision of leisure or physical activities to children or vulnerable persons (unless this is incidental to the provision of services to a mixed group including adults)
• Promotion of religious beliefs

 Will An Garda Siochana vet our volunteers?

The National Vetting Bureau provides a volunteer vetting service for most large community and voluntary organisations throughout the country via a ‘Liason Person’ within that organisation. This means that a member of staff within that organisation has been trained to be the link between the Garda Vetting Unit and the organisation. However, the National Vetting Unit does not currently have the resources to provide this service to smaller organisations. In response to this, the members of Volunteer Ireland have worked with the National Vetting Bureau to train a designated staff member in each volunteer centre in each county to act as a Liason Person between local voluntary and community organisations and the National Vetting Bureau. .

 What does this mean for your organisation?

If your organisation is based in the Co. Monaghan area and does not have access to a Liason Person and you require Garda Vetting, Monaghan Volunteer Centre can process the vetting paperwork for your volunteers. If you are not based in our area, one of our fellow Volunteer Centres can provide the service for you. To find your local Volunteer Centre please go to www.volunteer.ie

How does it work?

For details on the process please contact us by email or by calling the Volunteer Centre on 047 72191

In general to avail of this service:

•  Your organisation will be required to register with Monaghan Volunteer Centre. Registration with us is free. 

• Your organisation will be required to meet with/attend training about the Garda Vetting process 

•  Your organisation will be expected to have certain policies and procedures in place before commencing Garda Vetting e.g. Garda Vetting policy. Template policies can be provided to assist you with this process.

•  Your organisation will be required to sign a Service Level Agreement giving Monaghan Volunteer Centre the authority to act on your behalf as an Liason Person for Garda Vetting purposes.

Cost

As of January 2014 Monaghan Volunteer applies a charge of €5 per Garda vetting form to the cover the cost of adminstration.

E-Vetting

The next stage of the changes being introduced by the National Vetting Bureau is the commencement of e-vetting. From the 31st of August 2016 Monaghan Volunteer Centre will no longer accept paper vetting forms. We encourage any group who requires Garda Vetting at present to complete the necessary paper work and submit their form to us for processing. After the 31st of August when your group requires Garda Vetting please contact the Volunteer Centre and we will be able to talk you through the steps involved in completing e-vetting. E-vetting is already running successfully in many Volunteer Centres and is proving much quicker.

The Administrative Filter 

As of July 2014 the Garda Vetting Unit will apply an Administrative Filter to all forms processed. This change is being made in anticipation of the amendment and commencement of the National Vetting Bureau Act 2012.

This filter will mean that certain offences will no longer be refelected on a processed Garda Vetting form. Certain criminal convictions such as Offences against the person, Sexual Offences and Convictions on indictment will be disclosed in all cases.

Certain District Court Convictions will not be disclosed, these include Motoring Offences, Minor Public Oder Offences and certain other Motoring Offences. 

A new version of the Garda Vetting form was introduced in July 2014 to reflect this change. To get further information on how this Filter works contact Monaghan Volunteer Centre at 047-72191.